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We follow State and Snohomish County COVID requirements. Currently this means that masks are required when indoors. As an outdoor wedding venue, masks are not required for you ceremony, reception, cocktail hour, or dancing. We provide hand sanitizer stations throughout the venue. Verifying vaccination status is not required at this time. If that is something you desire, we will support you and can suggest staffing companies that may be able to check vaccine status. Our staff is fully vaccinated and we will wear masks outdoors if you desire.
We are a very popular wedding venue and tend to be fully booked about a year in advance and open our calendar mid-summer two years ahead. We have fully booked the last two years and anticipate this trend continuing. July and August Saturdays tend to book within a few months of opening our calendar (typically booked by Halloween two years prior) and all Saturdays are booked by Valentine's Day two years prior. We rarely have cancellations but put them on our website as soon as they are available.
Yes! There are several Best Western-quality hotels 8 miles away in Monroe that will reserve blocks of rooms. There are numerous AirBnB’s and other lodging options that sleep up to 42 guests within 6 miles of the venue as well as several campgrounds in the area. See our Vendors list for details. The wedding venue is centrally located between Seattle (45 minutes), Stevens Pass (45 minutes), Everett (30 minutes), and Tacoma (90 minutes).
Sultan is in a river valley with its own local microclimate. Compared to Seattle, we get less rain in the summer and more rain in the winter. We tend to be a little bit warmer than Seattle in summer (about 3-5 degrees warmer). If it rains on your wedding day, we have a 2700 sf tent that can comfortable fit all your guests for ceremony, reception, and dancing. We also have 120 clear dome umbrellas and will set them out around the venue for your guests use. We have designed the venue to flex with the weather and have features such as very fast drying hardwood ceremony benches, a wedding arbor in the tent that matches the style and scale of the amphitheater arbor for your ceremony flowers, market umbrellas around the cocktail area, and we are prepared to be all-hands-on-deck and flex the spaces as desired if last-minute weather requires a change of plans.
The venue is set up for 175 guests including tented space for ceremony/reception/dancing under the tent for all your guests. We have parking for 100 cars.
Yes! We maintain a list of vendors who have worked here successfully and who we would like to work with again. Beyond just taking care of all the details within their realm of responsibilities, success for us means a vendor who is a team-player who sees the entire event's success important; a vendor who is pleasant to work with, responsive, and collaborative. A wedding is like a choreographed dance with each vendor playing the part of a dancer with moves and roles that impact everyone else both on and off the stage--if a vendor can't dance well with others, can't improvise when necessary and recognize that the couple and no one else is the star of the day, they will not earn a place on our recommended list. We favor vendors who are local, small-business owners, and people we want to spend our summers with. The quickest way to not make our list is for a vendor to say "that is not my job" when a task needs to get done (other ways include poor service, a "me-first" attitude, or potentially dangerous or damaging actions).
We require your bartenders and DJ come from our list of vendors as these two types of service providers have varied the most in the quality of service they provide.
Gray Bridge Staff serves as your facilities coordinator throughout your event. We will be responsible for your initial furniture set up according to your plan, we will direct your guests on where to park, and we will keep the restrooms clean and the trash can liners changed. We will also provide and maintain your coffee and water service at multiple locations based on your layout. We are also here to assist your vendors so they are successful. At the end of your event, you’re responsible for removing your personal items and décor. We will handle the heavy clean up and furniture movement. We provide most of the service of a day-of coordinator except for timeline creation, décor setup and breakdown, and the one-on-one support of the bride and groom.
Experiencing the value of a good day-of coordinator, our contracts now require a professional day-of to manage your event!
Yes, for the most part! After seeing too many vendors that do not provide a professional, fantastic guest experience, we are now requiring bartending and DJ's from our vetted list. Many of the vendors on our required list provide discounts for working at Gray Bridge.
If your caterer and/or vendor is not on our recommended vendor list, please have them reach out to us. We would love to have them out, show them the facilities we provide for them, and ensure they will be successful for you when they are here. All licensed and insured vendors provide us with a certificate of their liability insurance listing us as additional insured for your protection and ours.
Many vendors in the wedding industry are not licensed and insured. You are responsible for your vendor’s actions and your event insurance does not cover their actions (but insured vendors have coverage). Gray Bridge recommends only hiring licensed and insured vendors.
We love home cooked meals and family recipes! We have also learned from our experience in this business that a wedding is not the best time to host a self-catered event. If your caterer allows it, we will approve self-catered desserts and sometimes appetizers.
Yes! Gray Bridge does not provide alcohol and most bartenders will require you to purchase you own alcohol directly from a store. All alcohol must be served by one of the recommended licensed and insured bartenders on our vendor list. Beer, wine, and champagne is allowed. Hard alcohol is allowed in the form of signature cocktails only. Open bar and shots are not allowed. The Sultan Liquor Store offers a 15% discount on cases and kegs to Gray Bridge couples and will take returns of up to a case of unopened items for full credit.
We have a catering scullery with chest fridge and freezer, 30 linear feet of stainless-steel countertop, hot and cold running water in a deep sink, and bug screening on the sides. Adjacent to the scullery is a food truck or RV hook-up with 50 and 30 AMP plugs.
We have a gorgeous permanent bar with two taps, 2 keg coolers, fridge and freezer, and a jockey box to repeatedly pour a cold drink from your kegs in seven seconds.
No! Our pricing includes ALL fees and we do not charge service fees to our renters or vendors nor do we accept a “kick-back” from vendors for recommending them.
None! The stated price covers the venue rental, taxes, and our included décor and furniture. We also will not charge you extra to use something we have available from our “What’s Included” page on our website. We truly are a fixed-price/flat rate venue!
Yes! Event insurance is available from numerous providers and it is also available through your homeowner’s insurance. Gray Bridge Event Venue, LLC shall be named as an additional insured of said policy and a waiver of subrogation is required. Insurance can be obtained from www.theeventhelper.com#SbAX2c or www.wedsafe.com. Expect event insurance for your wedding and rehearsal dinner to cost approximately $250 for 160 guests with alcohol service.
A $500 damage deposit is required prior to your event. We strive to return your entire damage deposit and will give you an opportunity to correct any issues prior to using your deposit.
Your date is reserved for you with your initial payment of $2000 of your contract value. We will bill you monthly up until the month before your event for an equal percentage of your contract. Couples love this as other vendors typically require 50% up front. Monthly billing makes the venue rental very manageable for most couples.
We accept cash, check, and credit cards—all without fees! We cover the sales tax as part of the rental fee.
We provide a parking attendant and/or directional signs to direct guests to the appropriate location.
A luxury restroom trailer with 3 private stalls and a separate single-stall ADA restroom with a baby changing station is part of your venue rental. Each stall includes air conditioning, hot and cold running water and lights.
Yes, we have two designated smoking areas—one near the wedding tents and one near the pool deck. Smoking is allowed in those designated areas.
With some stipulations, approved pets may be included in your ceremony. Please be sure to ask and we will include the specifics in your contract.
We do not have ADA parking, but we will gladly reserve the parking spaces closest to the restrooms and paved areas for guests with mobility challenges.
Absolutely! You and your vendor(s) are responsible for the setting up and taking down of decorations you or they provide for your event. Gray Bridge staff will be clearing items from our “Something Borrowed” closet. Restrictions apply to affixing décor to our buildings, furniture and spaces. If you would like to add decoration, please ask us for prior approval. Generally, zip-ties are the preferred option for attaching décor to the facility. Please provide your own zip-ties!
Yes! Drop-offs are within the rental period outlined in the agreement. We are adding an shed exclusive to each wedding day to accept rentals, drop of decor early, and schedule deliveries outside of your wedding day. Stay tuned for more details.
We are committed to having the facility properly cleaned and prepared for your event. This preparation takes place the evening before and the morning of your event. As a result, we are unable to allow access prior to the agreed to rental period. See the note above about dropping off decor early.
Flowers, linens and serving-ware are very personal items that typically correspond to the event’s color, theme, and style. Gray Bridge provides black linens for your cocktail tables, dj table, water/coffee tables, and buffet as needed. Your caterer may provide linens and plates, silverware, glassware and other items needed for food and beverage service. Your florist typically provides table décor in addition to your florals. All items are also available from local rental companies or can be purchased economically from online resources listed under the Resources tab of our website.
Yes! The paved pool deck makes an ideal dance floor. In the event of rain, the pavers under the reception tent are great for dancing under cover.
We are governed by our insurance guidelines to allow only battery-operated candles for events. We have an extensive collection of battery operated votives in multiple heights and fairy lights available in our something borrowed closet.
Please reach out to us with your ideas. We ask you to be respectful of the property and future weddings and refrain from using items that are hard to clean up and /or may cause slip hazards and/or may be a fire hazard. Examples of prohibited items include glitter, confetti, birdseed, rice, artificial petals, sparklers, and sky lanterns. Suggestions for allowed items include herbs such as lavender, ribbon sticks, sparkler apps on smart phones, bubbles, real flower petals, and pom poms. If you have other ideas, please reach out to us!
Rehearsal can be scheduled any time after you book for a one-hour time on the Thursday before your wedding. We have some local restaurant options that you can reserve for a rehearsal dinner. Some couples choose to do off-site rehearsals or rehearsals the morning of their event.
You have exclusive use of the wedding venue during your rental period.
Yes! This is a service available only for booked couples.