Yes! There are several Best Western-quality hotels 8 miles away in Monroe that will reserve blocks of rooms. There are numerous AirBnB’s that sleep up to 42 guests within 6 miles of the venue as well as several campgrounds in the area. See our Vendors list for details.
Our 2700 square foot reception tent is set up for you throughout the wedding season and can accommodate a ceremony, reception, and dancing for up to 225 people in one space. This is to make your event both budget-friendly and reduces your stress! We also have 20+ clear dome umbrellas in our something borrowed closet which make for fun pictures during a rain event. 48 hours prior to your event, we ask you to commit to your fair or foul weather plan and we will set up your furniture where you choose. If you have an unexpected rain event, Gray Bridge staff will assist you party in moving furniture to the tented space as quickly and efficiently as possible.
The venue is set up for 200+ guests including tented space for ceremony/reception/dancing under the tent for all your guests. We have parking for 100 cars.
Yes! We can provide you with our list. Our recommended caterers and vendors have been vetted by us and most have visited our venue and come recommended by experienced wedding professionals. The list is also available on our website under Resources. Please do your own due diligence in selecting vendors.
Gray Bridge Staff serves as your facilities coordinator throughout your event. We will be responsible for your initial furniture set up according to your plan, we will direct your guests on where to park, and we will keep the restrooms clean and the trash can liners changed. We will also provide and maintain your coffee and water service at multiple locations based on your layout. We are also here to assist your vendors so they are successful. At the end of your event, you’re responsible for removing your personal items and décor. We will handle the heavy clean up and furniture movement. We provide most of the service of a day-of coordinator except for timeline creation, décor setup and breakdown, and the one-on-one support of the bride and groom.
Yes! If your caterer and/or vendor is not on our recommended vendor list, please have them reach out to us. We would love to have them out, show them the facilities we provide for them, and ensure they will be successful for you when they are here. All licensed and insured vendors provide us with a certificate of their liability insurance listing us as additional insured for your protection and ours.
Many vendors in the wedding industry are not licensed and insured. You are responsible for your vendor’s actions and your event insurance does not cover their actions (but insured vendors have coverage). Gray Bridge recommends only hiring licensed and insured vendors.
We love home cooked meals and family recipes! We have also learned from our experience in this business that a wedding is not the best time to host a self-catered event. We do allow self-catering on a very limited case-be-case basis after we have discussed the challenges and how to overcome them. Approved self-catering requires paid staff and a smaller guest list. To ensure food safety and good service, we will discuss the challenges and how to overcome them with potlucks and self-catered food.
Yes! Gray Bridge does not provide alcohol and most bartenders will require you to purchase you own alcohol directly from a store. All alcohol must be served by a licensed and insured bartender. Family and friends who have a Mast 12 and work for a bar/caterer are rarely able to use their company’s insurance to bartend at your event. They are not allowed to serve here without a license AND insurance naming Gray Bridge additional insured. Beer, wine, and champagne is allowed. Hard alcohol is allowed in the form of signature cocktails only. Open bar and shots are not allowed. The Sultan Liquor Store offers a 15% discount on cases and kegs to Gray Bridge couples and will take returns of unopened items for full credit.
We have a catering scullery with chest fridge and freezer, 30 linear feet of stainless-steel countertop, hot and cold running water in a deep sink, and bug screening on the sides. Adjacent to the scullery is a food truck or RV hook-up with 50 and 30 AMP plugs.
We have a gorgeous permanent bar with two taps, 2 keg coolers, fridge and freezer, and a jockey box to repeatedly pour a cold drink from your kegs in seven seconds.
No! Our pricing includes ALL fees and we do not charge service fees to our renters or vendors nor do we accept a “kick-back” from vendors for recommending them.
None! The stated price covers the venue rental, taxes, and our included décor and furniture. We also will not charge you extra to use something we have available from our “What’s Included” page on our website. We truly are a fixed-price/flat rate venue!
Yes! Event insurance is available from numerous providers and it is also available through your homeowner’s insurance. Gray Bridge Event Venue, LLC shall be named as an additional insured of said policy and a waiver of subrogation is required. Insurance can be obtained from www.theeventhelper.com#SbAX2c or www.wedsafe.com. Expect event insurance for your wedding and rehearsal dinner to cost approximately $250 for 160 guests with alcohol service.
A $500 damage deposit is required prior to your event. We strive to return your entire damage deposit and will give you an opportunity to correct any issues prior to using your deposit.
Your date is reserved for you with your initial payment of 25% of your contract value. We will bill you monthly up until the month before your event for an equal percentage of your contract. Couples love this as other vendors typically require 50% up front. Monthly billing makes the venue rental very manageable for most couples.
We accept cash, check, and credit cards—all without fees! We cover the sales tax as part of the rental fee.
We provide a parking attendant and/or directional signs to direct guests to the appropriate location.
A luxury restroom trailer with 3 private stalls. Each stall includes air conditioning, hot and cold running water, lights and music. A deck with ramp increases accessibility to the toilets.
Yes, we have two designated smoking areas—one near the wedding tents and one near the pool deck. Smoking is allowed in those designated areas.
With some stipulations, approved pets may be included in your ceremony. Please be sure to ask and we will include the specifics in your contract.
We do not have ADA parking, but we will gladly reserve the parking spaces closest to the restrooms and paved areas for guests with mobility challenges.
Absolutely! You and your vendor(s) are responsible for the setting up and taking down of decorations you or they provide for your event. Gray Bridge staff will be clearing items from our “Something Borrowed” closet. Restrictions apply to affixing décor to our buildings, furniture and spaces. If you would like to add decoration, please ask us for prior approval. Generally, zip-ties are the preferred option for attaching décor to the facility. Please provide your own zip-ties!
Yes! Drop-offs are within the rental period outlined in the agreement.
Flowers, linens and serving-ware are very personal items that typically correspond to the event’s color, theme, and style. Gray Bridge provides black linens for your cocktail tables, dj table, water/coffee tables, and buffet as needed. Your caterer may provide linens and plates, silverware, glassware and other items needed for food and beverage service. Your florist typically provides table décor in addition to your florals. All items are also available from local rental companies or can be purchased economically from online resources listed under the Resources tab of our website.
Yes! The paved pool deck makes an ideal dance floor. In the event of rain, the pavers under the reception tent are great for dancing under cover.
We are committed to having the facility properly cleaned and prepared for your event. This preparation takes place the evening before and the morning of your event. As a result, we are unable to allow access prior to the agreed to rental period.
We are governed by our insurance guidelines to allow only battery-operated candles for events. We have an extensive collection of battery operated votives in multiple heights and fairy lights available in our something borrowed closet.
Please reach out to us with your ideas. We ask you to be respectful of the property and future weddings and refrain from using items that are hard to clean up and /or may cause slip hazards and/or may be a fire hazard. Examples of prohibited items include glitter, confetti, birdseed, rice, artificial petals, sparklers, sky lanterns. Suggestions for allowed items include herbs such as lavender, ribbon sticks, sparkler apps on smart phones, bubbles, real flower petals, and pom poms. If you have other ideas, please reach out to us!
Rehearsal can be scheduled any time after you book for a one-hour time on the Thursday before your wedding; additionally, to avoid holiday traffic, we allow rehearsals on Wednesdays when the adjacent Friday is a part of a holiday weekend. We have some local restaurant options that you can reserve for a rehearsal dinner. Some couples choose to do off-site rehearsals or rehearsals the morning of their event.
You have exclusive use of the venue during your rental period.
Yes! This is a service available only for booked couples.